
#13217
TEAM CODO DRAGONS
Cododragons - How to Plan A Successful Outreach Event



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Research different venues near you
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Examples include: flea markets, holiday fairs, local libraries, etc
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Email your chosen venue and make sure to keep them in the loop about the outreach event you want to plan.
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Figure out your activity, budget, and buy your materials
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Depending on your venue, the activity that you will be able to host will be different.
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Once you choose your activity, make sure to check your team’s budget so you can decide how much money you can spend on the event
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After choosing your budget, create a spreadsheet with all the materials you will need.
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Finally, buy your materials and make sure to save your receipt!
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Advertise!
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Now that you planned your outreach event, it is important to advertise to make sure that you get a good turnout.
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You can create fliers and different social media posts using websites such as CANVA.
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We suggest advertising on different social media sites such as Instagram, Facebook, NextDoor, and WhatsApp.
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It is important to find and target your specific audience for the outreach event. For example, if I am planning an arts and crafts activity with LED Lights for elementary school students, I would aim to target their parents, different afterschool programs, and their schools.
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You can also hand out flyers at grocery stores, local religious institutions, etc.
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Finally, create a document that contains a detailed rundown of what the day of your event should look like.
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Make sure to include timings, which team member will be there at what time, and allot extra time for set up and clean up.
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Remember not everything will always go according to plan, so be able to adjust to any discrepancies that may occur.
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Also, remember to take lots of pictures for future documentation purposes.
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For unique outreach inspiration, check out our Instagram, @cododragonsftc
GOOD LUCK TEAMS!
